New Directions Education

Recruitment and Training Specialists in the Education Sector

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Job Description

New Directions Education are recruiting for one of England’s premier co-educational international boarding school providing GCSE and A Level courses and summer courses in English as a Foreign Language. Set in 77 acres of Shropshire parkland, the school combines outstanding facilities with first-rate academic performance. The school is regularly rated in the top 20 schools in the UK. Students are cared forby dedicated staff in a safe and beautiful environment.

Purpose of the Role

The postholder will be responsible for SIMS, managing all data entered on to the system and meeting all reporting requirements, both internal and external in line with guidelines set out by the Department for Education.

Key responsibilities include:

  •  to have overall responsibility for and manage all data input into SIMS;
  •  to be recognised as a SIMS expert within the school and at all times maintaining a high level of systems knowledge by attending workshops and training events as necessary;
  •  attending Capita SIMS User Group meetings and checking Support Net to keep the school informed about developments and issues regarding SIMS;
  • ensure all student data, including admissions, achievements and behavioural records are accurately maintained and input in a timely manner;
  • create and produce timetables in liaison with the Vice Principal (Academic);
  • ensure data collections are completed on time;
  • to produce reports and analyse data as requested by the SMT;
  • ensure the production of assessment data reports for analysis by senior and middle management;
  • to train, advise and support staff in the use of SIMS and to evaluate and research new opportunities for effective use of data management;
  • monitoring the effectiveness of SIMS usage and feeding back findings to the Vice Principal(Academic) to inform planning;
  • to maintain confidentiality at all times in respect of the school related matters and to prevent disclosure of confidential sensitive information in line with data protection legislation;
  • preparing, collating and sending student academic reports via under the guidance of the Vice Principal (Academic);
  • preparing and issuing of labels and cards for the new intake groups and returning students (medical, laundry, starter packs, passport envelopes, etc)
  • taking minutes of the SOC, Academic Committee and other meetings as requested and circulating them promptly
  •  monitor attendance under the guidance of the Assistant Principal (PD&S) checking for inconsistencies and unmarked students within the SIMS register and resolving to ensure that all students are accounted for;

Skills and experience:

  • extensive experience, knowledge and previous use of SIMS;
  • experience, knowledge and understanding of the data required within a school environment
  • excellent understanding of and demonstrable skills in using data management software;
  • excellent IT skills, and a demonstrable ability to research, implement and operate various software packages and information technology systems. In particular, advanced Excel skills tomanipulate data and the ability to present complex data in a range of formats;
  • excellent analytical skills to dissect information in order to accurately complete and maintain relevant records and produce complex reports and returns;
  • high level of accuracy, and ability to work under pressure and to tight deadlines;
  • ability to work on own initiative and plan own workload;
  • effective and persuasive communication skills both verbally and in writing, with the ability to exchange complex information with different audiences;
  • experience of training staff in the use of data management software;
  • ability to work as part of a team and to understand the priorities of colleagues, providing support as necessary to ensure efficiently and effectiveness of College procedures.

Personal attributes:

  • team player with the ability to establish and maintain effective working relationships;
  • tact and diplomacy;
  • ability to use own initiative;
  • ability to communicate effectively with students and staff;
  • professional appearance and conduct;
  • be flexible in outlook and amenable to change;
  • friendly and approachable;
  • generosity of spirit;
  • ability to work under pressure and ensure deadlines are met.

Additional Information

Job Description

A school secretary has the responsibility to provide administrative support to the whole school.
The duties of a school secretary: receptionist duties including answering the phone and welcoming visitors, administrative duties including typing letters, sorting post, managing emails, dealing with school meals administration, ordering stationery, paying invoices, handling monies, printing and photocopying and managing schools systems like SIMS
School secretaries must be well organised as well as having excellent verbal and written communication skills. They must also be able to work well under pressure and be able to prioritise tasks.
Candidates will ideally have previous experience working within a school office. It is extremely advantageous having working knowledge of SIMS system. Schools will expect all school secretaries to have a good standard of education, previous office work and experience working with children to some extent.

The Role of a School Administrator / Receptionist / Secretary / School Clerk

  • To provide excellent customer service
  • Answering the telephone
  • Welcoming visitors to the school
  • Typing letters, sorting post and managing emails
  • Handling monies – dealing with school meals and school trips
  • Ordering stationery
  • Paying invoices
  • Managing school systems e.g. SIMS

Please contact New Directions Education for more information on this job vacancy, on 01978 884290, or use our form below to enquire about this job vacancy.

Last modified: 16th May 2018

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