New Directions Education

Recruitment and Training Specialists in the Education Sector

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Job Description

New Directions Education are recruiting on behalf of Denbighshire Council for the role of Governor Clerk.

The Clerk to the governing body will be accountable for the governing body for each school, working effectively with the chair of governors, and with the headteacher and other governors. He/she will secure the continuity of governing body business and observe confidentiality requirements.

The main responsibilities of the clerk to the governing body will;

• Convene meetings of the governing body.
• Assist the Chair and Headteacher on the preparation of the agenda
• Produce, collate and distribute the agenda and papers so that recipients receive written notice at least five clear working days prior to the meeting.
• Record the attendance of governors at the meeting and whether any apologies for absence are received and accepted action.
• Take notes of the governing body meetings to prepare minutes, including indicating who is responsible for any agree action.
• Record all decisions accurately and objectively within timescale for actions.
• Send drafts to the chair and headteacher for amendment/approval by the chair.
• Copy and circulate that approved draft to all governors within the timescale agreed with the governing body.
• Advise absent governors of the date of the next meeting.
• Keep a minute book, or file of signed minutes, as an archive record and ensure that signed copies of all minutes and papers discussed are available at the school for public access.
• Chair that part of the meeting at which the chair is elected.
• Where required clerk some of all the statutory and non-statutory governing body committees.

Experience required;

• Experience of administration.
• NVQ 2 or equivalent qualification or experience in relevant discipline.
• Very good numeracy/literacy skills.
• Excellent organisational skills.
• Effective use of ICT and other specialist equipment/resources.
• Work constructively as part of a team, understanding governing body roles and responsibilities and your own position within these.
• Ability to self-evaluate learning needs and actively seek learning opportunities.
• Essential that you have excellent Welsh, both written and spoken.

Additional Information

Job Description

A school secretary has the responsibility to provide administrative support to the whole school.
The duties of a school secretary: receptionist duties including answering the phone and welcoming visitors, administrative duties including typing letters, sorting post, managing emails, dealing with school meals administration, ordering stationery, paying invoices, handling monies, printing and photocopying and managing schools systems like SIMS
School secretaries must be well organised as well as having excellent verbal and written communication skills. They must also be able to work well under pressure and be able to prioritise tasks.
Candidates will ideally have previous experience working within a school office. It is extremely advantageous having working knowledge of SIMS system. Schools will expect all school secretaries to have a good standard of education, previous office work and experience working with children to some extent.

The Role of a School Administrator / Receptionist / Secretary / School Clerk

  • To provide excellent customer service
  • Answering the telephone
  • Welcoming visitors to the school
  • Typing letters, sorting post and managing emails
  • Handling monies – dealing with school meals and school trips
  • Ordering stationery
  • Paying invoices
  • Managing school systems e.g. SIMS

Please contact New Directions Education for more information on this job vacancy, on 01978 884290, or use our form below to enquire about this job vacancy.

Last modified: 18th April 2018

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